Fuel Management Suite

Track your fleet's fuel transactions to reduce spend and identify exceptions

Secure, real-time visibility into every gallon across fuel cards, mobile fuelers, and on-site tanks. Fleet Fuel Management automatically flags anomalies before they become surprise invoices.

Fuel Spend Overview Live
Month-to-date spend
$186,420
↓ 12% vs last month
Exceptions flagged
18
+3 this week
Auto-escalated to maintenance
Projected annual savings
$264K
Based on current utilization
Real-time anomaly detection
Catch card skim & duplicate swipes instantly
Unified transaction ledger
Fuel cards, mobile fuelers & on-site tanks
Policy automation
Flag off-hours fills & limit by vehicle class
Exception workflows
Prebuilt routing to finance & maintenance
Fuel Insights

Optimize asset utilization based on fuel consumption trends

Give operations real-time intelligence across your distributed fleet. Blend telematics, odometer readings, and card data to surface actionable insights for every asset.

  • Detect underutilized assets

    Benchmark vehicles by class and automatically surface those falling below threshold consumption so you can rebalance assignments.

  • Visualize gallons per route

    Layer route, driver, and climate data to understand variance, reduce idling, and redesign routes that burn unnecessary fuel.

  • Forecast spend with confidence

    Scenario plan fuel budgets with AI projections synced to commodity pricing, utilization patterns, and seasonal demand.

Explore fuel analytics →
Fleet technician refueling a truck
Utilization trend
+8.4%
Last 30 days · All depots
Avg. cost per asset
$2.65
↓ 9% vs target
Idle fuel burn
412 gal
Auto coaching workflows active
Fleets love Fleet

“Our finance team reconciles fuel in hours, not days.”

See how high-performing fleets eliminate shadow spend and keep assets rolling with Fleet Fuel Management.

Turn messy fuel data into confident decisions

  • Automate transaction ingestion from every fuel card provider.
  • Normalize odometer and telematics data for clean variance reports.
  • Route exceptions straight to finance, maintenance, or location managers.
Read the customer story →
Customer spotlight
“Fleet surfaces exceptions the moment they happen. We’ve cut fraudulent spend by 27% and expanded coaching to every driver without adding headcount.”
🚛
NashVan Logistics
400 vehicle fleet · North America
Fuel Control

Fuel management software to track every penny. Every transaction.

Fleet unifies fuel card, mobile, and on-site fueling into a single ledger so your teams can enforce policies, manage budgets, and respond to anomalies instantly.

  • Automated transaction ingestion Streamline data from WEX, Comdata, Fuelman, and any CSV or API source.
  • Smart policy enforcement Set custom rules for off-hours fills, gallons per vehicle, and location compliance.
  • Exception workflows Escalate flagged transactions with prebuilt approval routing and notifications.
Fuel ledger
Week of Nov 1
Auto review
  • Driver 103 · 62 gal · Approved
  • Depot 7 on-site · 418 gal · Matched
  • Card 8891 · 24 gal · Exception flagged
  • Mobile fueler · 812 gal · Pending sign-off
Fuel truck at depot
Top features

Top fuel management features your team will rely on

Purpose-built tools help operations, finance, and maintenance collaborate around a single source of truth for fuel spend.

Fuel transaction auditing

Automatically reconcile card, mobile, and on-site fueling with configurable rules and approval paths.

📊

Exception analytics

Understand root causes with drill-down dashboards for drivers, routes, locations, and vehicle classes.

🔒

Policy automation

Enforce spend limits, location rules, and PIN controls backed by alerts and audit trails.

🤝

Integrated workflows

Trigger maintenance inspections, coach drivers, or sync journal entries to your ERP automatically.

Fuel Reporting

Unlock powerful fuel reporting

Share polished dashboards with executives, auditors, and location managers. Automated scheduling keeps every stakeholder aligned without spreadsheets.

  • Customizable reporting

    Build dashboards by business unit, region, or asset class with role-based access controls.

  • Variance in real time

    Monitor cost-per-mile and MPG variance daily to address anomalies before month end close.

  • Easy to share

    Schedule automated email or Slack digests with interactive charts and CSV exports.

Fuel performance
Q4 to date
Shared with finance
Cost per mile $0.42
MPG variance +6.2%
Exception resolution 93% in SLA
Auto-delivered every Monday at 7:00 AM
FAQ

Frequently asked questions

What is fuel management software?

Fuel management software centralizes fuel transactions, telematics data, and policies so you can track spend, enforce controls, and report on trends across your fleet.

What are the benefits of a fuel management system?

Teams gain cost visibility, automated exception detection, policy compliance, and accurate forecasting—eliminating manual spreadsheets and messy audits.

How does Fleet help reduce unauthorized fuel purchases?

Fleet ingests every transaction in real time, applies configurable rules, and instantly routes suspicious activity to the right stakeholders for approval.

Can I integrate Fleet with existing fuel cards?

Yes. Fleet connects to leading providers like WEX, Comdata, Fuelman, and FleetCor, plus supports custom APIs and CSV imports.

How fast can we onboard maintenance or finance teams?

Most fleets activate fuel workflows in under 30 days thanks to guided implementation, templated automations, and role-based workspaces.

More fuel management content

Stay ahead of every fluctuation

Join thousands of fleets running on Fleet

Start controlling fuel spend, reducing fraud, and keeping every transaction accounted for in minutes.