THE FLEET PARTS INVENTORY PLATFORM · AGENT-ASSISTED · MOBILE READY
Features

Fleet Parts Inventory Management System

Track spare parts inventory, manage stock and control costs with Fleet inventory management tools. Automate low inventory notifications, sync purchase orders and keep maintenance teams informed in real time.

  • Real-time stock visibility across every location
  • Automated warranty and reorder alerts
  • Native mobile workflows for technicians and buyers
Part record

Diehard Gold Battery

SKU 18453 Warranty · 24 mo
In Stock
Birmingham Hub
On hand · 14 units
14
Low
Atlanta Shop
On hand · 4 units
4
Inbound
PO #1045 · NAPA
Expected 06/18
25
Reserved
WO-8921 · Bus 331
Scheduled install 06/11
2

Manage spare parts inventory while reducing downtime and costs

Stay ahead of usage trends, accelerate purchasing approvals, and keep every technician stocked without overloading storerooms.

Reports

Parts Activity Report

Date Part Location Qty Used Cost
06/04 Diehard Gold Battery Birmingham Hub 3 $465.00
06/04 Michelin XDN2 Tire Atlanta Shop 2 $918.00
06/03 Allison Filter Kit Charlotte Depot 6 $312.00
06/02 Bosch Wiper Blade Mobile Service 8 $96.00
06/01 DEF Fluid (2.5 gal) Nashville Yard 12 $204.00

Avoid stockouts with low inventory alerts

Automated thresholds warn you when any part dips below par levels. Trigger purchase orders, notify buyers, and keep assets in service.

Track part warranties to uncover cost savings

Link warranty terms, claims, and install dates to every part. Ensure coverage is utilized before replacements are ordered.

Increase efficiency and optimize space

Identify slow movers and excess stock across warehouses. Reallocate parts where they're needed and free up shelf space instantly.

Key features of our Parts Inventory Management Software

📦

Centralized Inventory Management

Unify every part, vendor, and storage location with a single source of truth.

🧾

Barcode & QR Capability

Rapidly issue and receive parts with mobile barcode scanning on iOS and Android.

📊

Real-time Stock Visibility

Monitor on-hand, reserved, committed, and inbound quantities across teams.

🛡️

Simple Warranty Tracking

Track warranty terms, claim windows, and link to service history automatically.

Work Order Approvals

Associate parts to work orders with labor, approvals, and audit-ready histories.

🧮

Purchase Order Automation

Generate POs from reorder points and route for approval with vendor-ready detail.

📑

Advanced Reporting

Analyze usage, carrying costs, and variance by part, asset, team, and vendor.

🤝

Vendor Tracking

Compare supplier performance and pricing to negotiate confidently.

Unified Data

Seamlessly integrate all of your inventory data in Fleet

Sync maintenance, purchasing, and accounting workflows with two-way integrations. Push updates to work orders, telematics, and ERP tools without spreadsheets.

  • Connect telematics, fuel cards, and external ERPs
  • Automate part cost allocations back to assets
  • Surface critical inventory KPIs on shared dashboards
View integration directory →
Alternator Assembly
Available · 18
In Stock
Brake Rotor HD
Reserved · 6
Reserved
Coolant Hose Kit
Inbound · 24
Inbound
Diehard Gold Battery
Low · 4
Low
Engine Oil 15W-40
On Hand · 112
In Stock
Completed 12:48 PM
Parts Request
  • Diehard Gold Battery x2
  • DEF Fluid 2.5 gal x4
  • Work Order #8921
Fleet Go

Technician-ready

Scan barcodes, reserve stock, and complete jobs from any device.

Download →
Fleet Go

Technicians can issue, receive, and audit parts from anywhere

Empower your shop floor with intuitive mobile workflows. Technicians can scan bins, check warranty status, and add parts to work orders without leaving the bay.

  • Offline-capable mobile apps for iOS and Android
  • Instant sync with web dashboards for managers
  • Technician time stamps, notes, and photo capture built in

Why our customers love Fleet

"Everything has been seamless since we got all shops on board back in 2015. Technicians have adopted the app, buyers trust the data, and I don't spend my weekends reconciling spreadsheets."

PS
Pacific Sweeping
Fleet Manager, Operations
4.8
Ease
Setup
Support
★★★★★

Frequently Asked Questions

Check out our help center for more.

Why is parts inventory management important?

Effective parts management reduces downtime, controls costs, and ensures technicians can complete repairs on schedule without emergency purchases.

How do you track inventory in Fleet?

Track on-hand, reserved, committed, and inbound counts from web or mobile. Barcode scanning and reorder points keep quantities accurate automatically.

What is parts inventory management?

Parts inventory management involves cataloging, stocking, issuing, and reordering every component required to maintain your fleet—supported by reporting and forecasting tools.

Explore other features

Fuel Management

Unlock fuel insights, catch anomalies, and optimize every gallon.

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Vehicle Inspections

Maintain compliance and streamline inspections across every vehicle.

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Service History

Track every vehicle repair with data-backed records and analytics.

Learn More →

Join thousands of satisfied customers using Fleet

Ready to streamline your parts management workflow? Let's build your demo plan together.