Free Template
Vehicle Maintenance Log Template
A simple log to record every service, cost and bit of downtime per vehicle — the raw material for your true cost of ownership.
Book a Demo All TemplatesA maintenance log is how you turn scattered repairs into a cost story you can act on. Track these fields for every vehicle.
What to record
| Field | Why it matters |
|---|---|
| Date & odometer/hours | Anchors the record and enables interval tracking |
| Service performed | What was done and why |
| Parts used | Feeds parts inventory and cost |
| Labor hours & cost | Half of your true maintenance cost |
| Vendor (if outsourced) | Track shop performance and spend |
| Downtime | The hidden cost of every repair |
Turn the log into insight
A spreadsheet log works until the fleet grows. In Fleet, every work order automatically builds this history and rolls it into cost reports. Measure the result with the TCO calculator.